Claiming the transferable marriage allowance

Keith Witchell


July 10, 2018|In KRW Tax Tips|By Keith Witchell

The transferrable marriage allowance arrived in 2015 but was widely considered to be a bit of a damp squib as very few couples could claim it and a separate claim needed to be made.

So, what’s it all about? If you are married or in a civil partnership and one of you doesn’t fully utilise their personal allowance, while the other is a basic rate taxpayer, then the lower earning spouse/partner can transfer (up to) 10% of their personal allowance. This generates a tax saving of (up to) £238 for the higher earning spouse/partner based on the current £11,850 personal allowance.

To claim the relief you must be married or in a civil partnership, and have taxable earnings below the personal allowance level (£11,850 for 2018/19), while your spouse/partner must earn between £11,850 and £46,350 (£43,430 if you’re in Scotland).

In practice, among our client base we haven’t been able to identify many clients who are eligible to claim the relief, but where one spouse is not working for a period of time then a claim would be well worth making.

To claim the relief involves making an election to HM Revenue & Customs, but this can be backdated to include any tax year from 2015/16 onwards currently (any claim must be made within four years of the end of the tax year to which it relates).

Changes were recently made to open up claims to the personal representatives of a deceased taxpayer for any tax year up to and including the year in which they died, providing they were still married or in a civil partnership at the date of their death.

Key Facts

  • Transferable marriage allowance allows 10% of your personal allowance to be transferred
  • Can claim where one spouse earns <£11,850 and the other earns £11,850 to £46,350
  • Generates tax saving of (up to) £238 for the higher earnings spouse in the current tax year
  • Also applies to civil partnerships
  • Claims can be made retrospectively from 2015/16 onwards

For further advice on this matter, please contact me.

Keith Witchell

Director



What are the Corporation Tax quarterly payment thresholds for a group?

Keith Witchell


July 10, 2018|In KRW Q&A|By Keith Witchell

Many readers are probably blissfully unaware of the Corporation Tax quarterly payment regime, since this only applies to companies with annual profits in excess of £1.5 million.

Let’s kick off with the basics. Large companies with annual profits in excess of £1.5m per annum have to make quarterly Corporation Tax payments to HM Revenue & Customs. Their first payment is in month 7 of the accounting period, then month 10, followed by month 1 of the following accounting period, and finally month 4 of the following accounting period. They therefore not only have to start paying their Corporation Tax sooner, they end up settling it in full within 4 months of their year end, compared to 9 months after their year end for small companies.

The instalment payments are calculated based on an estimate of taxable profits, with the final payment adjusted based on the actual liability. If your instalment payments end up lower than they should have been, HM Revenue & Customs can apply interest to the shortfall.

From April 2019 very large companies with profits in excess of £20m will have to make their quarterly payments four months earlier, in months 3, 6, 9 and 12 of the accounting period.

So this is just for large companies then? Usually yes, but where you have a group of companies, where there is at least 51% common ownership of each company, then the limits are divided by the number of group companies.

Let’s consider an example where we have a trading company that is wholly owned by a holding company, and that holding company also wholly owns a separate property/investment company. In this case there are 3 51% group companies in total, and the £1.5m profits limit must be divided by 3, which means that if any of the group companies have profits in excess of £500,000 they will fall into the Corporation Tax quarterly payment regime.

There is an exemption where a company has a Corporation Tax liability of less than £10,000, but otherwise the quarterly payment regime would need to be applied. However, the group test is applied with reference to the number of 51% group companies at the end of the previous accounting period, which avoids the quarterly payment regime being applied retrospectively where you get to the end of the year and breach the thresholds for the first time. In such a case you would not need to start making quarterly payments until the subsequent accounting period.

Key Facts

  • Large companies with profits >£1.5m have to make quarterly Corporation Tax payments
  • Payments are made in months 7 and 10 of the year, and months 1 and 4 of the following year
  • The £1.5m limit is divided by the number of 51% group companies at the previous year end
  • As a result a small group of 3 companies would have to pay quarterly if profits >£500,000

For further advice on this matter please contact me.

Keith Witchell

Director



Company cars for the kids

Keith Witchell


June 7, 2018|In KRW Tax Tips|By Keith Witchell

With company car tax based on CO2 emissions and the list price when new, company cars are rarely tax efficient for company owners, usually due to the type of cars they want to drive!

We are often asked whether or not a company Director/owner should buy their new car via their company or own it personally, and 9 times out of 10 the answer is to own it personally due to the emissions-based company car tax rules which penalise anything other than the lowest emission cars.

However, with the cost of car insurance for 17 and 18 year olds being so high, and with most parents wanting their children’s first car to be safe, economical and not too powerful, the prospect of buying a low emission car through your company for your child to use is well worth considering.

Let’s consider the company car benefit in kind percentages for 2018/19 for low emission cars, which are as follows:

CO2 g/kmPetrolDiesel*
0-5013%17%
51-7516%20%
76-9419%23%
95-9920%24%
*4% diesel supplement only applies if vehicle not certified to Real Driving Emissions 2 (RDE2)

At these low emission levels, the amount of money your company can save in Corporation Tax in buying, insuring and running a car for your child (excluding fuel) will often outweigh the extra personal tax you will have to pay as a Director on the benefit in kind. Especially when you factor in the high cost of insurance for young drivers.

In addition, if your child works for your company (full or part-time) then they would incur the benefit in kind in their own right, meaning that it wouldn’t have to go down on your P11D. This can be advantageous where your child earns less than their tax-free personal allowance, since the benefit in kind may not then trigger any payment of personal tax.

This is best explained with an example. Your child turns 17 and you buy a VW 1.0 Take-up! 60PS S/S for them to use which has a list price of £9,605 and CO2 emissions of 96g/km.

The benefit in kind will be £9,605 x 20% = £1,921. If your child doesn’t work for the company then this will go on your P11D. Assuming you earn a low level salary of £8,424 (the optimum level in most cases) as a Director/shareholder then with the personal allowance being £11,850, and assuming no other sources of income other than your salary and dividends from the company, then you would pay no personal tax on this benefit in kind. However, it would have a knock-on impact on the level of dividends you can withdraw from the company before hitting higher dividend tax rates.

The company will have to pay Class 1A NIC @ 13.8% of the benefit in kind amount, which equates to £265, but then it will save tax on the cost of buying the car, insuring it, plus servicing, tyres and other running costs (other than fuel), and the Class 1A NIC cost.

All in all the small personal tax cost (if any) plus the minor Class 1A NIC cost should be more than outweighed by the Corporation Tax saving for the company, making this a very tax efficient perk that is well worth considering.

Key Facts

  • Company car tax is based on CO2 emissions and list price when new
  • Consider your company buying a low emission car for your teenage child
  • The benefit in kind would be low meaning little or no personal tax to pay
  • Class 1A NIC would also be minimal
  • The company saves Corporation tax on buying, insuring and running the car

For further advice on this matter, please contact me.

Keith Witchell

Director



Can any VAT be reclaimed when you take a client out to lunch?

Keith Witchell


June 7, 2018|In KRW Q&A|By Keith Witchell

Most readers are probably familiar with the general block on reclaiming VAT on costs associated with entertaining customers or suppliers. But are there any exceptions?

For tax purposes the rules are very simple. Whether you take a customer or supplier to the FA cup final at Wembley, or just out for lunch at the local Nandos, no tax relief can be claimed as it is classed as entertaining.

But what about VAT? There is also a block on recovering input VAT on customer and supplier entertaining, but only where that is the purpose of the expense. So, using the above example, if you take your best customers to watch the FA Cup final then this will be entertaining in the true sense and no VAT can be recovered.

However, if you (or one of your staff) visit a client for a business meeting, and then go out to lunch and pick up the tab, then it is possible to reclaim input VAT on the proportion of the bill relating to your meal (or that of any of your employees). So, if you and one of your team visit a client and then take one of the Directors out to lunch after the meeting, then you can recover two thirds of the input VAT for the proportion relating to the meals for yourself and your employee.

If you are reading this thinking you’ve missed out on claiming back input VAT in the past then good news – you can go back up to 4 years and claim it on you next VAT return (providing the VAT in question is less than £10,000).

Key Facts

  • Input VAT cannot usually be recovered on customer or supplier entertainment
  • If you have a meeting and then go out to lunch, this isn’t entertainment in the true sense
  • In these cases you can reclaim the VAT on the proportion of the bill relating to your meal
  • Apportioned VAT claims can go back up to 4 years and be claimed on your next VAT return

For further advice on this matter please contact me.

Keith Witchell

Director



Does VAT need to be charged on wage costs recharged to another business?

Keith Witchell


May 1, 2018|In KRW Q&A|By Keith Witchell

Several clients have asked this question over the years, and for a very good reason. There is no VAT on wages, so surely recharging wages to another business is VAT-free too?

We have a number of clients that operate multiple businesses and, from time to time, they second members of staff from one business to another while keeping them on the payroll of the original business. They will usually then raise an invoice to cover part/all of their wage cost.

Under VAT rules this constitutes a supply of services, in the same way as it would do if a recruitment agency provided a temporary worker, and VAT must therefore be added to the invoice.

In most cases both businesses will be VAT registered and any VAT charged by one business will be recoverable by the other, and this therefore is more of an admin point than a cost.

But what if the business providing the staff is VAT registered, while the other is not, maybe because it is VAT exempt (eg. a financial advice business or a day nursery)? In this case VAT could represent a cost to the business incurring the cost.

One possible solution to this where the businesses in question are under common ownership would be to form a VAT group, whereby the companies in the group share a single VAT number and no longer have to charge VAT on charges between members of the group. However, forming a VAT group may lead to less VAT recovery on costs overall for the group due to the application of partial exemption rules at a group level, and therefore detailed advice should be sought.

An alternative would be to create a joint employment contract, allowing more than one business to pick up the employment cost, which should then avoid the need to cross charge the wage cost for the employees in question. For any matters relating to employment contracts we’d recommend seeking the advice of an HR expert or employment lawyer.

Key Facts

  • Recharging wage costs constitutes a supply on which VAT must be charged
  • This applies even though wages themselves are not subject to VAT
  • Where one business cannot recover the VAT consider forming a VAT group
  • Alternatively you could consider a joint employment contract

For further advice on this matter please contact me.

Keith Witchell

Director



The value of a pre-year-end tax planning meeting

Keith Witchell


March 1, 2018|In KRW Insight|By Keith Witchell

For a number of years now we have been offering our clients a pre-year-end tax planning meeting, and these are becoming increasingly popular.

Having worked in the profession for almost 22 years, I can remember how most clients would come in for a meeting once a year to go through their annual accounts and tax returns. In many cases this was more of a ‘signing off’ meeting, usually held more than 6 months after the year end, and it was rarely proactive since, to coin a phrase, ‘the horse had already bolted’.

Fast forward to today and annual signing off meetings are fast becoming a distant memory at KRW, as we work hard to help our clients to save tax, and this is best achieved by forward planning.

We typically meet 4-10 weeks before your financial year-end and use interim figures for the current year-to-date to project likely profits for the year and the associated Corporation Tax based thereon, while also projecting personal tax bills based on your salary and dividends from the company.

Since Corporation Tax bills are not due until 9 months after the end of the company’s financial year, the first key benefit of the pre-year-end tax planning meeting is to give plenty of advance warning of expected tax liabilities. This is far better than finding out your tax bill a few months before it is due…

However, the main benefit of the meeting is that we can discuss ways to mitigate your tax liabilities. In some cases it might be possible to put more money into your pension, or perhaps buy new capital equipment, both of which would need to happen before the year end to attract a tax saving in that year. Its also a great opportunity to check whether any other reliefs might be claimable, such as R&D tax credits.

Furthermore, a check of salary and dividend income for the year-to-date helps to plan ahead for personal tax liabilities. In many cases, something as simple as the timing of dividends can help to make best use of available tax bands and allowances, and to ensure that further taxes such as the High Income Child Benefit Charge are avoided, where possible.

Finally, it is a great opportunity to see how your business is performing, against previous years and any targets you may have set. While there is a tax focus to the meeting, it is a great chance to discuss the business more generally, and any issues you might be facing.

Key Facts

  • A pre-year-end meeting allows business and personal tax liabilities to be planned for
  • This gives plenty of advance warning of tax bills so that adequate provision can be made
  • Making pension contributions, or buying equipment will save tax if done prior to year-end
  • Timing of dividends can be crucial to make best use of personal tax bands & allowances
  • It’s also a great opportunity to see how your business is performing & discuss any issues

To arrange a pre-year-end tax planning meeting with either Alex or Keith, please contact Esme.

Esme Smith

Administrator



The tax advantages of holding shares in a holding company

Keith Witchell


March 1, 2018|In KRW Tax Tips|By Keith Witchell

There are many reasons to consider holding the shares in your trading company through a separate holding company, the main one being to safeguard retained profits.

We often recommend setting up a holding company to successful owner managed business owners, with the owners to then transfer their shares in the trading company to the new holding company, in return for owning shares in the holding company. Such transfers can usually be executed without triggering any Capital Gains Tax or stamp duty, through use of share for share exchange exemptions.

After these steps have been taken a simple group is formed, with a holding company at the top which owns the shares in the trading company or companies. Dividends can pass from the trading company or companies to the holding company tax-free, which then allows surplus retained profits to be moved up into the holding company, where they are ring-fenced from the trading company, so that if anything adverse happens to the trading company these funds are safeguarded. The owners then take their dividends from the holding company.

There are many other reasons why holding companies can be advantageous, but one potential benefit relates to the tax on a future sale of the trading company. As set out in this month’s Tax News article, the Substantial Shareholding Exemption (SSE) means that where a company owns more than 10% of the shares in another company, and sells those shares, there is no tax to pay on any gains arising.

In many cases the sale of your trading company might be linked to retirement, and you may want to access the proceeds from the sale of the trading company personally. In this case, while the sale of the trading company’s shares by your holding company will be tax exempt thanks to the SSE, you would then need to liquidate the holding company to access the funds as capital, upon which Entrepreneurs Relief could be claimed, so that you only pay 10% tax.

In such cases, you have gained nothing by holding the shares via a holding company, as if you still owned the shares in the trading company personally, you should have qualified for Entrepreneurs Relief when you sold them, with a 10% tax rate applying. In fact, you would be slightly worse off, due to the costs of liquidating the holding company to access the funds as capital (rather than dividends).

But, what if you want to invest the proceeds from the sale of the trading company in another trading venture? In this case holding your shares via a holding company provides a useful advantage as it will be possible to reinvest the proceeds into a new venture without incurring any tax on the sale.

Similarly, you may wish to invest the proceeds into a buy-to-let portfolio. Due to changes to income tax for individuals owning property, it is often better to hold properties in a company, so with the holding company structure you could do this without first incurring 10% tax, as you would have if you had owned the shares in the trading company personally.

Key Facts

  • Holding your trading company shares in a holding company allows profits to be safeguarded
  • Tax advantages can also apply by using the substantial shareholding exemption (SSE)
  • No tax should be due on the sale of the trading company, thanks to the SSE
  • This is beneficial where proceeds will be invested in another venture or property portfolio

For further advice on this matter, please contact me.

Keith Witchell

Director



Can I claim rent-a-room relief if I am not living in the property throughout?

Keith Witchell


March 1, 2018|In KRW Q&A|By Keith Witchell

Rent-a-room relief allows you to let out part of your home without any income tax liability, providing your rental income does not exceed £7,500 per annum.

This relief is designed to encourage homeowners with empty rooms to take in a lodger without having to pay income tax on the rent received.

Even where the income from letting a room or rooms out in your home exceeds £7,500 per annum, it is possible to just pay tax on the income over this threshold.

But what if you move out of the house temporarily, for example if you have to work away for a period of time? Providing the house is still your only or main residence while you are absent then rent-a-room relief will usually still apply. However, if you have use of another property, such as a rented flat, while working away then it may be necessary to demonstrate that you only intend to stay there temporarily so that your house still qualifies as your ‘main’ residence while you are away.

Even where there is doubt as to whether your home remains to be your main residence while you live away, providing you lived in it as your main residence at some point during a tax year and the room or rooms are rented out while you were living there, then rent-a-room relief will apply for that tax year.

Key Facts

  • Rent-a-room relief allows you to rent out part of your home without paying tax
  • The exemption allows income of up to £7,500 pa free of tax
  • Even if income exceeds £7,500 pa it is possible to only pay tax on the excess
  • The relief can be claimed even while you are temporarily living elsewhere

For further advice on this matter please contact me.

Keith Witchell

Director



Auto Enrolment contribution increases from April 2018

Keith Witchell


January 31, 2018|In KRW Insight|By Keith Witchell

By now all existing employers should be aware of Auto Enrolment and should have a qualifying scheme in place. However, from April 2018 the minimum contributions are due to increase, with the rate tripling for employees from 1% to 3%, while the cost for the employer is also set to double from 1% to 2%. This is the first step of contribution phasing, with the second step arriving one year later in April 2019.

Here’s a summary of the changes over the next 2 years:

DateEmployer Minimum ContributionEmployee ContributionTotal Minimum  Contribution
Up to 5 April 20181%1%2%
Up to 6 April 20182%3%5%
Up to 6 April 20193%5%8%

 

Key Facts

  • Auto Enrolment minimum contribution rates increase in April 2018
  • Employee contributions rise from 1% to 3%
  • Employer contributions rise from 1% to 2%
  • Rates will increase again in April 2019

For more information on these changes please contact Sandra Franklin or any of our payroll and bookkeeping team.

Sandra Franklin

Practice Manager



How to reduce personal tax retrospectively

Keith Witchell


January 31, 2018|In KRW Tax Tips|By Keith Witchell

With the 31 January Self Assessment tax payment deadline looming, we often encounter clients that want to reduce their tax liabilities. But surely it’s too late now?

Unfortunately, the good old days where it was possible to make a pension contribution in one tax year and relate it back to the previous year are long gone, with no such retrospection now possible.

However, there are still a couple of tax reliefs available where you have the option to claim the tax relief in the current tax year, or carry it back to the previous tax year.

The first of these relates to investments made under the Enterprise Investment Scheme (EIS) or the Seed Enterprise Investment Scheme (SEIS). These tax advantaged investments give the investor income tax relief (30% of the investment made for EIS; 50% of the investment for SEIS) which can be claimed in the tax year of investment, OR in the previous tax year.

Secondly, charitable donations under the gift aid scheme can be related back to the previous tax year. Under gift aid, basic rate (20%) tax relief is given to the charity at source, and therefore further tax relief is only available through Self Assessment for higher rate (40%) and additional rate (45%) taxpayers.

In both cases, claiming the tax relief in the previous tax year would also help to reduce the payments on account for the current tax year, the first of which also falls due for payment this month.

Key Facts

  • Tax relief for pensions can only be given in the tax year in which contributions are made
  • Income tax relief for EIS and SEIS investments can be claimed in the previous tax year
  • Higher rate tax relief for gift aid donations can also be related back to the previous year

For further advice on this matter, please contact me.

Keith Witchell

Director



  • Keith and the team are exactly what we were looking for in accountants They got us out of a corner when we first joined after the mess left by our previous accountants. As a small business, our account Manager Alex is always ready to help us and responds to phone calls and emails immediately. We came to KRW through a recommendation and I would highly recommend to anyone who needs an accountancy firm that you can build a relationship with.

    Caroline Thompson Avatar Caroline Thompson
    August 13, 2016

    Adrienne has been absolutely fantastic in assisting us with payroll. She is always helpful, responsive, and makes the whole process so much smoother and less stressful. No question is ever too much trouble, and her friendly, professional approach is really appreciated. We’re so grateful for her support—thank you, Adrienne!

    Louise Bromfield Avatar Louise Bromfield
    July 30, 2025

    Brilliant Accountancy firm I have and would recommend to anyone to use, they have hand held when I've needed it, advised on business and accountancy aspects, It doesn't matter who you speak to at KRW the service is always the same. Excellent!

    Sue Turney Avatar Sue Turney
    August 13, 2022
  • Great service! All the qualities you want in an accountant; knowledgable and professional, whilst also being friendly and easy to deal with.

    Charles Purser Avatar Charles Purser
    August 13, 2022

    We have used KRW for a number of years now and always find them both practical and professional in their approach and advice Highly recommended Mark - Spinaclean Ltd

    Mark Avatar Mark
    August 13, 2022

    We (Ultra Secure Ltd) moved to KRW this year, and it has been a breath of fresh air working with accountants who not only know there stuff, but have already given us lots of forward thinking advice. Great to work with Thanks Guys Keep it Up Regards Mark Walter

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    August 13, 2022
  • i have dealt with laura west and lynsey moore for the past 2 years and cant recommend them highly enough, im constantly asking them for various things and the response is fantastic. highly recommend

    james fletcher Avatar james fletcher
    June 13, 2025

    I have been working with Alex and the team since I launched my business. Being new to running a business and accounts, I found that he and the team are always available to guide me through what is required. They provide an efficient and professional service. This is not an accountancy firm where you can only speak to your client manager. Alex has always been available whenever, I have wanted to speak to him.

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    August 13, 2022

    We have been using KRW now for many many years and have always found them to be professional, responsive and patient with our accounts and any accounts related questions, we would defiantly recommend them.

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